How to Print the New Adobe Acrobat 941 Forms

 

First in order to use the new Adobe Acrobat 941 Forms, you must have at a minimum, the FREE Adobe Acrobat Reader installed. This can be downloaded and installed from http://get.adobe.com/reader/.

 

SPECIAL NOTE: The 941 Form is NOT a report to print each month or whatever to see what your tax liabilities are. It is an official Quarterly Report for reporting the wages and taxes to the IRS. The report that gives you *all* of your tax liabilities is the Employer Totals Report under the Pay Periods section of the report center. This screen shot shows the selection for this report:

 

 

Now to print the 941 Form for Quarterly Reporting, open PayWindow and then open the Print Center and select Tax Reports and then the 941 Form tab. Look at the example below. Select the type of depositor that you are. In our example, we selected Semi-Weekly Depositor so we can create both the 941 Form and the Schedule B for Semi-Weekly Depositors. Next, select the quarter to report on, we selected 1 for the first quarter. Enter the number of employees you had on the date shown below, in this case the date was March 12th and we had 44 employees on that date. The other options  are in case you did not pay what was expected or if you made no payments at all. When ready, click the Print or Print Preview button. They both actually do the same thing for the 941 Form.

 

 

PayWindow will create an Adobe Acrobat file from the official IRS Acrobat template we have installed on your computer. You must tell it where to place the file. As you can see, we chose the PayWindow Payroll folder. We suggest that you do not change the default file name that we assign as it has the company name, quarter and year in the file name so you can find and open the files again in the future if needed. Click the Save button and PayWindow will create the files and open Adobe Acrobat for you with the forms ready to print.

 

 

Adobe Acrobat will open with the 941 Form ready to print. You can edit any of the fields in this form if you wanted to. This is useful if you forgot to make a payment or possible paid too much.

 

 

You would be done if you were not a Semi-Weekly Depositor like we used in our example. Since we have two forms to print, select Window in Adobe Acrobat and then select the b941 file as you see below which is the window that is not checked. The check indicates which window you are presently viewing.

 

 

And that will open the window with the Schedule B Form that you see below. Simply click on the Print button to print this form. That's all there is to printing your 941 forms.