PayWindow supports Direct Deposit payments using ACH Processing. Direct Deposit is the direct payment of an employee's wages by an employer through Electronic Funds Transfer (EFT) by transmitting an NACHA formatted ACH file to their bank.

 

The funds are transferred from the employer account into the employee bank account. The funds are deposited into the employee account for use on payday!!!

 

How to Use Direct Deposit in PayWindow...

First you will need to see if your bank supports direct deposits using the standard NACHA formatted ACH data files. If so, you will need to set up the Direct Deposit / ACH page in the Company setup in PayWindow.

 

Click on Payroll and then Company in PayWindow. Select the Direct Deposit / ACH tab. You will need to complete the information as shown in the example screen image using the Information provided by your bank.

 

 

Next you will need to setup the employees that desire to use Direct Deposit. Doing so, the system will not print checks but will print just a "check stub" and will create the data export file for you to send to your bank to use when paying these employees.

 

Click on Payroll, and then Employee in PayWindow. Double click on the employee record that you want to sign up for Direct Deposit to open the record for editing. Select the Tab labeled "Direct Deposit" and enter the information required for use by the ACH data transfer system. See the image below to see an example:

 

 

After entering the information save the data and repeat for all that will be on the plan.

 

After your employees are setup, you can pay them as you normally do. When you print checks for your normal employees, you can then print the "check stubs" for the Direct Deposit employees using the Direct Deposit selection in the Check Printing page of the Print Center.

 

In the Check Printing page of the Report Center, you will notice three tabs which are used by the Direct Deposit feature in PayWindow. If you have employees that are being paid by check, print those first. Then select the Tab labeled as "Direct Deposit" and with plain paper in the printer, print this report. That page looks like this:

 

 

Next to print a report or "register" of the Direct Deposit payments, select the Tab labeled as "DD Register" and print that report. That page looks like this:

 

 

And finally this next step is the most important; you need to select the Tab that is labeled as DD Export so you can create the file used by the bank's system to transfer the payments to your employee's bank accounts. The Period date is the pay date that you will be exporting. The date for the settlement must equal "today's date" or be later than today's date. That page looks like this:

 

 

After exporting the information, you will use the instructions from your bank to transfer the file and process the payments.

 

Below is what the ACH file might look like if opened in NotePad: