Be sure you are familiar with the instructions explaining the general controls in the Report Center in the
Payroll Reports Center topic before reading this.
Tax Forms Such as the 941 Form, 940 Forms, etc. are printed through the official IRS Forms in Adobe Acrobat format. You must have Adobe Acrobat installed on your computer to print these forms. If you do not have the Adobe Acrobat installed, you can download and install the FREE Adobe Acrobat Reader from this link:
Some of these Forms are not released by the IRS until they are actually needed for use. An example is the 941 Form which is generally released at the end of February or early in March as the IRS does not want people to report the last Quarter of the previous year with the new forms. We add them to PayWindow as soon as we can when they are released.
 Options About You
The different Tax Forms will ask you to complete some information about your status before printing. Like in the 941 Form, you must tell it what type of depositor you are. This is determined by the IRS and if the status changes, they will send you a letter before the new year starts.
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 Period Options
If you see a selection like this, the pick list will allow you to select the Quarter that you want to report on.
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 Print Help
A Print Help button in addition to the normal Help button at the bottom of a Window is for specify instructions.
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 Print Preview / Print Now
The 941 Form prints by loading an Adobe Acrobat PDF file. For these type or reports, both the Print Preview and the Print button perform the same task.
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 Employee Count
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 Amount of Taxes you Paid
PayWindow assumes that you've been paying your taxes as displayed in the Employer Totals Report either after each pay day or, Monthly or even Quarterly. So if you leave this blank, it will enter the Quarter total for you. If you are not current with the payments for the quarter, enter what you've paid so far. and you will need to send a check with the report for the balance.
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 No Payment Made
If you didn't make any payments this Quarter, check this box and it will display the amount due for you to send a check in with the report.
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