This is the instructions for paying an Hourly Employee. Since the screens were described in detail for the Salaried Employee, we will describe the Hourly Employee specific information and items not addressed in detail on the Salaried page here only. To learn more, be sure to go through the page for paying the
Salaried Employee.
Paying an Hourly Employee can be as simple as entering in the hours worked and clicking the Pay button at the bottom right of the Window. Then clicking the Save & Close button will save the payroll transaction and close the Window so you can move to the next employee.
 Employee Number
This is the Employee ID that you assigned when setting up the Employee.
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 First Name
This is the Employee's First Name as entered when you set up the Employee.
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 Last Name
This is the Employee's Last Name as entered when you set up the Employee.
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 Suffix
This is the Employee's Suffix as entered when you set up the Employee.
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 Employee Type
This is the Employee Type that you set up and as we can see it is "H" for Hourly.
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 Regular Hours Worked
Enter the Regular Hours Worked in this entry. As you move to other fields, you will notice the Earnings change to reflect the hours calculated by the Employee's Pay Rate.
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 OT One Hours Worked
Enter the Overtime One Hours Worked in this entry. As you move to other fields, you will notice the Earnings change to reflect the hours calculated by the Employee's Pay Rate.
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 OT Two Hours Worked
Enter the Overtime Two Hours Worked in this entry. As you move to other fields, you will notice the Earnings change to reflect the hours calculated by the Employee's Pay Rate.
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 Commission Paid
Do not use the Commissions entry as it is not supported for Hourly Employees.
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 Vacation Hours
Enter Vacation Hours that you want to pay in this payroll here.
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 Holiday Hours
Enter Holiday hours that you want to pay here.
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 Sick Hours
Enter any Sick Hours to pay here.
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 Date Paid
The Date Paid appears when you click the Pay button to calculate the pay.
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 Calculator Button
The Calculator button will open a small conversion calculator to convert Hours and Minutes to the Hours in Decimal that Payroll entry uses.
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 Earnings
The Earnings from the hours worked is displayed here.
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 Bonus
You can pay a Bonus by entering it here.
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 Reported Tips
Reported Tips are for Tipped Employees. Reported Tips are those that the Employee Reports to you each pay period and it is entered here and will be taxed when you click the Pay button but not added to the employees pay It will be reported in the tax reports..
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 Collected Tips
Collected Tips are those that you collect in Credit Card sales and you enter that amount here. That will be taxed and added to the Employee's Pay.
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 Accruals
This area displays the Accruals if you are using the Accrual system in PayWindow so you know at a glance before you pay Vacation or Sick pay.
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 Save & Close
The Save & Close button will save this payroll transaction and close this Window so you can move to the next employee.
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 Cancel
The Cancel button will cancel anything that you've done in this Window and close the Window. Nothing will be saved.
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 Pay Calculation Button
The Pay Calculation Button calculates the taxes and pokes the date into the record that you are working on.
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