You must have a printer driver installed in order to print any reports or preview any reports in PayWindow. The instructions below are for Windows Vista and Windows 7 followed by Windows XP.

 

Install a printer Windows Vista and Windows 7

 

There are several ways to connect a printer to your computer. Which option you choose depends on the device itself, and whether you're at home or at the office.

Always consult the information that came with your model for specific instructions.

 

Click here to view a video for installing a printer under Windows Vista / Windows 7.

 

Local printers

 

The most common way to install a printer is to connect it directly to your computer. This is known as a local printer.

If your printer is a universal serial bus (USB) model, Windows should automatically detect it and begin installation when you plug it in.

If you're installing a wireless printer that connects to your computer over a wireless network (Wi-Fi), you can use the Add a device wizard to install the printer.

If it's an older model that connects using the serial or parallel port, you might have to install it manually.

 

To install (add) a local printer

 

1. Open Devices and Printers by clicking the Start button, and then, on the Start menu, clicking Devices and Printers.

 

2. Click Add a printer.

 

3. In the Add Printer wizard, click Add a local printer.

 

4. On the Choose a printer port page, make sure that the Use an existing port button and the recommended printer port are selected, and then click Next.

 

5. On the Install the printer driver page, select the printer manufacturer and model, and then click Next.

 

 

 

6. Complete the additional steps in the wizard, and then click Finish.

 

 

Network printers

 

In the workplace, many printers are network printers. These connect directly to a network as stand-alone devices. Inexpensive network printers are also made for the home.

 

To install a network, wireless, or Bluetooth printer

 

If you're trying to add a network printer at the office, you'll usually need the name of the printer. If you can't find it, contact your network administrator.

 

1. Open Devices and Printers by clicking the Start button, and then, on the Start menu, clicking Devices and Printers.

 

2. Click Add a printer.

 

3. In the Add Printer wizard, click Add a network, wireless or Bluetooth printer.

 

4. In the list of available printers, select the one you want to use, and then click Next. (If your computer is connected to a network, only printers listed in Active Directory for your domain are displayed in the list.)

 

5. If prompted, install the printer driver on your computer by clicking Install driver. If you're prompted for an administrator password or confirmation, type the password or provide confirmation.

 

6. Complete the additional steps in the wizard, and then click Finish.

 

 

 

Install a printer driver on a Windows XP-based computer

 

To connect directly to a Plug and Play printer

 

To install a Plug and Play printer that is connected directly to your computer, you must have Administrator privileges.

 

1. Connect the printer cable to the appropriate port on your computer according to the printer manufacturer's instructions.

 

2. Plug the power cord of the printer into a wall outlet and turn the printer on.

 

Windows detects your Plug and Play printer and, in many cases, installs it without requiring you to make any selections. The printer is ready to print.

 

3. If the Found New Hardware Wizard appears, select the Install the software automatically (Recommended) check box, click Next, and then follow the instructions.

 

Note

• You can also add a printer by clicking Add a printer under Printer Tasks on the left side of Printers and Faxes. This option is available only if folders are set to look like a Web page, and if a printer is not currently selected.

 

• If Windows does not detect your Plug and Play printer, try to install it as a device using the Add Hardware Wizard. For more information, click Related Topics.

 

• When you are finished, printer appears in the Printers and Faxes folder. If you want to print a test page, first make sure your printer is turned on and ready to print.

 

 

To connect directly to a non-Plug and Play printer

 

To add and set up a non-Plug and Play printer connected directly to your computer, you must have Administrator privileges.

 

1.  Connect the printer cable to the appropriate port on your computer according to the printer manufacturer's instructions.

 

2.  Plug the power cord of the printer into a wall outlet and turn the printer on.

 

3.  Open Printers and Faxes

 

4.  Under Printer Tasks, click Add a printer to open the Add Printer Wizard, and then click Next.

 

5.  Click Local printer or stand-alone network printer, clear the Automatically detect and install my Plug and Play printer check box, and then click Next.

 

6.  Most computers use a parallel port (LPT1) to send information to a printer that's directly attached to the computer. So in the Use the following port list, click LPT1: (Recommended Printer Port), and then click Next. Some plotters, however, may connect to the computer through one of the serial (COM) ports. If that's the case for you, click one of the serial (COM) ports.

 

7.  Follow the directions that appear.

 

When you are finished, the printer appears in Printers and Faxes. If you want to print a test page, first make sure your printer is turned on and ready to print.